Nevada Notary Practice Exam

Which details must be included in every journal entry made by a notary?

1. The signer's contact number

2. The date of notarization and the type of notarial act

3. The address of the signer

4. The notary's commission number

The correct answer is: The date of notarization and the type of notarial act

The answer highlighting the requirement for the date of notarization and the type of notarial act is essential because it ensures that there is a clear, chronological record of when each notarization occurred and what type of act was performed (e.g., acknowledgment, jurat, etc.). This information is critical for legal reference and accountability. The journal serves as an official record of all notarial acts, helping to establish the legitimacy of the notarization and the notary's adherence to legal requirements. Including the date is vital for tracking the timeline of notarial services, which can be important in cases where the timing of a document’s execution may impact its legality or validity. Noting the type of notarial act helps to clarify the specific responsibility and obligations the notary undertook in relation to each signer. The other details, such as the signer's contact number, address, or the notary's commission number, may not be essential in every state or under every legal circumstance for a journal entry, as regulations can vary. Thus, while these may be helpful for certain notaries or situations, they do not represent universally required journal entry details.