What should notaries include in their journal entries?

Notaries are required to maintain a journal that records their notarial acts comprehensively. Including the details of the notarial acts performed is essential as it serves multiple purposes. It provides a chronological account of services rendered, enhances transparency, supports accountability, and offers a reliable source of information in case of disputes or questions about the notarial acts later. The specifics documented in the journal typically include the date and time of the act, the type of document notarized, the identity of the persons involved, and a description of the acts performed, among other relevant details.

Maintaining such records is a fundamental practice in notary work for ensuring that all actions are verifiable and comply with state laws. It is critical for the notary to refrain from including unnecessary information that could breach confidentiality or ethical standards, such as personal notes or clients' financial information.