If notarizing a document listing multiple signers, and only one is present, what is required?

When notarizing a document that lists multiple signers, and only one is present, the appropriate action is to line through and initial the absent signer’s name. This practice reflects the notary’s acknowledgment that the absent signer's signature cannot be notarized at that moment because they are not present to affirm their identity and willingness to sign the document. By lining through the absent signer’s name and initialing it, the notary indicates that the absent signer will not be notarized on that date, thus maintaining the integrity and accuracy of the notarization process.

This step is crucial because notarization requires the physical presence of all signers to verify their identity and ensure they are signing willingly. Therefore, if a signer is absent, their name should not appear as an active endorsement on the document in question until they can be duly acknowledged. This procedure also helps to prevent potential issues of misunderstandings or disputes regarding signature authenticity and consent in the future.

In contrast, notarizing only the present signer would leave the document incomplete in terms of its intended purpose of confirming all parties' agreements. Contacting the absent signer for verification, or waiting for them to arrive, adds unnecessary delays and may not be feasible depending on the circumstances. Thus, the method of lining through