Nevada Notary Practice Exam

How must a notary document their entries when notarizing multiple documents for the same signer?

1. Make a single entry for all documents

2. Make four entries using ditto marks where applicable

3. Use a shorthand method

4. Only document the first document

The correct answer is: Make four entries using ditto marks where applicable

When notarizing multiple documents for the same signer, the correct approach is to make separate entries for each document while using ditto marks where applicable. This practice ensures that each document is properly accounted for in the notary's journal and provides a clear record of the transactions. Using ditto marks can simplify the entries by indicating repeated information, such as the signer's details or the type of notarization, without requiring the notary to write the same information multiple times. This method maintains thoroughness while also being efficient, allowing for clarity and easy review in future reference. This approach aligns with best practices for record-keeping and helps protect both the notary and the signer by maintaining a detailed and precise record of each notarization. It's essential to keep an accurate log of all documents to uphold the integrity of the notarization process and ensure legal compliance.